Within the scope of audits by the Rhineland-Palatinate Court of Audit, Internal Auditing serves as the point of contact for both the Court and JGU employees. We coordinate the support provided to the auditors, handle responses to the Court of Audit’s inquiries and audit communications, and monitor the completion of audit findings that are pending implementation.

We review and process requests for access to information under the State of Rhineland-Palatinate Transparency Act in close coordination with the President’s Office and the Chancellor’s Office.

We maintain the records of processing activities required under Article 30 of the GDPR at JGU. These records document all data processing activities of personal data in compliance with legal requirements.

JGU’s Information Security Officer coordinates IT security activities in close coordination with the Chief Information Officer and the Data Center, particularly regarding the Baseline Protection in Information Security of the German Federal Office for Information Security (BSI-Grundschutz). The Officer advises JGU members on all questions and matters relating to digital and physical information security.

At the Internal Reporting Office, we review reports, including those submitted anonymously, about information obtained during or prior to professional activities regarding potential violations by JGU members. We take follow-up measures and inform the whistleblowers of the final outcomes.

The Corruption Prevention Officer offers training sessions, including for closed groups at JGU, and raises awareness through internal events. The Officer investigates reports and, if necessary, initiates further steps in consultation with the Executive University Board.

In taking on new tasks or modifying existing ones, Organizational Development supports the analysis and implementation of the developed measures. We see ourselves as an internal service and advisory unit. The direct involvement of all parties involved in addressing organizational issues is crucial for the feasibility of the agreed-upon measures and is a prerequisite for shared and sustainable learning within the organization. One key method here is process modeling.

We work closely with Digitalization in the introduction of new system supports, and in far-reaching change processes with Human Resources Development.

The postal key is a four-digit number assigned and used by the Rhineland-Palatinate State Office for Finance to send payroll notifications to state employees. JGU employees can find further information here.

Working together to document, visualize, and discuss processes fosters an understanding of overall processes and long-term collaboration with other faculties, departments, and institutions involved in the process. The objectives of process modeling include creating greater transparency for all process participants, better standardization of processes, and clarification of the parties responsible for individual process steps and interfaces. Furthermore, processes can be simplified by reducing interfaces and redundancies, while taking their impact on the quality of services into account.

Organizational Development provides support in the documenting of existing processes and advises on developing possible improvements.

Internal Audit and Organizational Development is a member of various networks for developing best practices and standards and for sharing experiences, including the Internal Auditing Working Group of German-speaking higher education institutions (AKIR), the University Compliance Network of German-speaking higher education and research institutions (HCoN), Germany’s Higher Education Data Protection Network, and the Committee of Information Security Officers (ISB Committee).